How to Protect Confidential Documents for Boards

Board members have access to sensitive information as part of their fiduciary responsibilities. This information must be kept in a secure manner. Whether they’re deliberating on the employee’s performance requirements or discussing strategies to manage the competition, it’s crucial that board members have the ability to discuss sensitive information without fear of being exposed to the public.

Boards can put in place a variety of security measures that are robust to reduce the risk of leaks. These include limiting access to documents, preventing sharing by encryption, encrypting them, and backing them up. They can also use an online board management solution that allows for granular control of documents to prevent unauthorised printing or downloading, as well as screen images. It also offers an audit trail that is detailed and outlines user activity to the page level.

A carefully-drafted confidentiality policy for the board will ensure confidentiality of the board, as it will inform directors of their obligations and create the environment in which leaking information is considered to be unethical or dishonest. The chairman or the lead director may distribute the policy to prospective directors before they are nominated and to directors who are currently in office before the start of their term so that they have the Resources https://dataroomabout.com/virtual-data-room-pricing-for-getting-the-best-option/ opportunity to ask questions and sign the agreement should they decide to sign it.

A secure board portal is the best option to secure sensitive data. It lets users only access documents on devices they own and only use for this purpose. Govenda’s secure portal for boards offers high-end security, granular document control and tamperproof watermarks. It also blocks printing to files, removes permissions for downloading, and records usage.